Accounting Assistant/Bookkeeper

Job Summary: **Are you seeking a full-time opportunity with an established company located in Grand Rapids? We are looking for an experienced, detail-oriented Accounting Assistant to join our dynamic team supporting the Corporate Controller by being responsible to perform a variety of accounting tasks, in accordance with GAAP, at the professional level. And to provide accurate and useful information for management review and decision making.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

  • Represent Emergency Care Specialists (ECS) in the most positive and professional manner with clients, customers, guests and the community.
  • Handles confidential information and protected health information (PHI) with tact and discretion as outlined in the MMS Employee Handbook in compliance with the Health Insurance Portability and Protection Act (HIPPA).
  • Accounts Payable
  • Review invoices and credit card statements for accuracy.
  • Coding and Keying vendor invoices in an accurate and timely manner.
  • Process Check Runs in a timely manner.
  • Research and resolve invoice discrepancies.
  • Maintain files.
  • Accounts Receivable
  • Preparation of all customer billings.
  • Efficient and accurate application of customer payments to each account.
  • Enters credit adjustments as needed.
  • Communicate with customers by telephone, fax or email to resolve discrepancies.
  • Maintain Files.
  • General Ledger
  • Daily reconciliation of cash and cash clearing accounts.
  • Assist in month-end and year-end financial statement preparation.
  • Account reconciliations including bank statements and balance sheet accounts.
  • Account analysis of expense accounts and related variances.
  • Maintenance of various schedules.
  • Intercompany allocations and reconciliations.
  • Preparation of various ad hoc reports.

OTHER DUTIES AND RESPONSIBILITIES:

  • Other administrative duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

  • Associate Degree in Accounting, Finance, or equivalent.
  • Great Plains Software experience is a plus.
  • 3-5 years of accounts receivable/payables/general ledger experience.
  • Proficient in Excel and 10-key calculator.
  • Must have strong time management, project management, and prioritization skills.
  • Must have great interpersonal and communication skills.
  • Detail oriented.
  • Must be able to work with minimal supervision.
  • Ability to work in a team environment.
  • Ability to follow corporate policies.
  • Ability to develop and maintain positive and effective working relationships with all levels of the company and community.
  • Ability to communicate effectively and produce clearly organized written documents.
  • Experience with Word, PowerPoint, MS Outlook, and standard office equipment.
  • Dependable, flexible, and self-motivated.
  • Ability to adapt to changing work situations, assist others and meet schedules in a professional, calm, efficient and effective manner while dealing with interruptions and pressure.
  • Overall vision is necessary, including reading and close up work.
  • Ability to operate a variety of standard office equipment including scanners, photocopiers, and FAX machines.
  • Must be able to communicate verbally in person, on the phone and in writing.
  • Frequently required to sit or stand for long periods of time.

Job Type: Full-time
Job Location: Grand Rapids, MI

For immediate and confidential consideration, interested candidates can apply by completely filling out our secure application form.